Library

Library

Wednesday, June 10, 2015

May 12, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF DIRECTORS
MAY 12, 2015

Members Present:  Kathy Moss, Anne Grace, Patrisha Street, Terry Broberg, Karen Jeffers, Lynne Metz, Sunnie McBride
Librarians Present:  Nancy Jensen, Mary Andersen

Kathy opened the meeting.  Anne moved to accept the April 14 minutes.  Karen seconded the motion.  The motion carried.  We welcome Sunnie McBride as our new board member.
Mary reported that the Summer Library Program is ready to go: the schedule and flyers are complete, letters requesting donations from businesses are ready to be delivered, and a kick off power-point will be given preceding the magician act at the grade school.  Cecilia Tagtmeyer, high school librarian, helped with signing up teens, 8-12 grades, for the Teen Advisory Board. Twelve students met and enthusiastically signed up to help with the summer program schedule.  The last program of Our Hometown Heroes will be June 30th at the park, including the fire and police departments.  Sunnie suggested that the kids make a “poster/shield” with personal thanks to be given to each department.
Nancy reported that our monthly internet bill will increase from $45 to $52 per month.  Because the CKLS check and the City Fund check were received in March, Nancy had to borrow money from the contingency fund to pay the bills.  This money has been replaced following receipt of the checks. Currently new patrons are placed on probation for 6 months (only check out 3 items, 1 of which can be a DVD or video game). Does board think this is too long a period? The Summer Library program for adults is Escape the Ordinary.  To encourage patrons to be more adventurous in their reading, she is starting a “Blind Date with a Book”.  The books will be wrapped in paper with a short description on the cover.  The teen program is Unmask and will have guessing jars, puzzles/quizzes, teen coloring pages, drawings for Finch theater tickets and a game day.  It has been suggested to change the board meeting time.
 Nancy printed and distributed new pages for the policy handbook. The board member/employee address sheet will be updated to include Sunnie’s information.  CKLS will be providing another free computer this summer.  She has chosen a laptop that can be hooked to the projector which will project onto the big screen.

Unfinished Business:  Terry reported that Mr. Naegele projects the work on the limestone repair on the north side of the building to begin the third or fourth                         week of May.  She has been in contact with FLCL president Evelyn Schroeder about payment of their $2900 donation.  The landscaping has been completed thanks to Terry and Mindy Lewick who donated her time and talent in choosing plants and helped Terry with the planting.  Terry has submitted a bill to FLCL for replacement plants, mulch and plant food.  Anne volunteered to get a $20 gift certificate to Lincoln Building Supply to go with a thank you to Mindy. 

New Business:  Patrisha moved to approve the bills.  Anne seconded the motion.  Motion carried.  Anne moved to unanimously elect Kathy- president, Karen-vice president, Lynne-secretary, and Patrisha-treasurer.  Lynne seconded the motion. Motion carried.  Lynne moved to change the board meeting time from 5pm to 5:15pm.  Terry seconded the motion.  Motion carried.  Discussion followed about the 6 month waiting period for new patrons.  Nancy will provide information at the next meeting as to how many items we are losing because of people moving in and out of Lincoln.  Discussion followed about allowing the teen board to meet after normal library hours.  The consensus was to see what would work best for Mary and the students.  Mary asked Terry to distribute summer program flyers during the month of June.
The next meeting will be June 9, 2015 at 5:15.
Karen moved to adjourn.  Terry seconded the motion.  The meeting is adjourned.

Respectfully submitted,                                                                                                                                       

Lynne Metz, secretary

April 14, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES
APRIL 14, 2015
MEMBERS PRESENT:  Kathy Moss, Jerry Philbrick, Terry Broberg, Patrisha Street, Lynne Metz
LIBRARIANS:  Nancy Jensen

Kathy opened the meeting.  Terry moved that the March 10, 2015 minutes be approved.  Jerry seconded the motion. Motion carried.
Children’s Librarian Mary’s report included plans for the summer reading program, story time and the teen advisory board.  We received a $250 programming grant from CKLS and Mary has arranged for magician Korso the Curious to perform on the last day of school at the grade school.  FLCL will also help with any extra expense. The Summer Reading Program’s theme is “Every Hero Has a Story”, geared for students age 7 to 10 and will be held on Tuesdays during June. Programs already scheduled are: Pastors Kaye and Jeff Metzler with a Western Hero theme, CARES from Concordia with a therapy dog, and Smoky Hill PBS. Other ideas include EMS/firefighters. We are considering some game days in the schedule since the last one was so successful.  Story Time is a success with over 30 kids for Easter week and 29 for this past week. She has contacted two teachers and the librarian at the high school asking for name suggestions to serve on the Teen Advisory Board.  The letter and application form are attached to the minutes.
Director Nancy reported that the printer for the microfilm reader, purchased by FLCL, is installed.  Some people have been using the outside electrical outlets to charge their devices. Discussion followed and all agreed that there was not much to do about it. Game day hosted about 40 students, a real success.  It was suggested to offer water instead of soda to go with the popcorn. She would like to use some of the 100th anniversary book bags for prizes for the summer program. Everyone agreed with this idea.
We need a policy for video game check out.  The FLCL will no longer take care of the landscaping, but would pay for any replanting. The children’s library memorial in honor of Evelyn Bolte is nearly $1300.
Unfinished Business:  Terry talked to Keith Naegele in regard to the limestone repair.  The mason has had some health problems and will take care of it as soon as he able. Terry reported on the resolution pertaining to including patrons as possible board members who live outside the city limits of Lincoln.  She talked to the city attorney who told her that it is a state requirement that board members reside within the city and it would take an ordinance to override that. This matter will be taken up at a later date.
New Business:  Lynne moved to pay the current bills with Patrisha seconding the motion.  Motion carried.  Lynne moved to set the Video Game Check Out Policy to allow one game to be checked out for one week. Terry seconded the motion.  Motion carried.  Terry, Lynne and Patrisha volunteered to look into the landscaping with Terry calling Kathy Lupfer-Nielsen for help. The following names were put up for the new library board position due to the culmination of Jerry’s term: Ann Cardwell, Sunny McBride, Carlene Friesen, Donna Walker.  Lynne will call these women.  All agreed that if one candidate agreed, she would be submitted to the City Council for approval.  Lynne thanked Jerry for his many years of service on the board of trustees, through the building phase up to now.
The next meeting will be May 12, 2015.  Jerry moved to adjourn the meeting.  Lynne seconded the motion.  Meeting was adjourned.

Respectfully submitted,                                                                                                                                    

Lynne Metz, secretary

March 10, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES
MARCH 10, 2015

MEMBERS PRESENT:  Kathy Moss, Anne Grace, Jerry Philbrick, Terry Broberg, Patrisha Street, Karen Jeffers, Lynne Metz
LIBRARIANS PRESENT:  Nancy Jensen, Mary Andersen

President Kathy called the meeting to order. Jerry moved to accept the February minutes. Lynne seconded the motion and the motion carried.
Children’s Librarian Mary reported that story time and leap activities are well attended.  She attended the CKLS summer library program workshop in Hunter.  This year’s theme is: EVERY HERO HAS A STORY. Teen advisory boards are being organized at various libraries to help with programs and provide suggestions for books, movies, activities, etc.  Mary is interested in establishing a teen advisory board to organize and help with programs and provide input. She presented various ideas on how this board would be structured, qualifications and guidelines.  See the attached sheet containing a mission statement, qualifications and guidelines. Mary got approval for a program grant from CKLS and will ask FLCL for a $200 match. 
Director Nancy reported that we received the first installment of $19,000 from the City of Lincoln. In addition the City also included the $750 for limestone repair. Half of the State Library aid money of $200 has been received. Thanks go to Jerry and Anne for hanging the historical pictures. KEY OFFICE sent a renewal maintenance contract for the copier for $279.11, the same price as 2014. The Lincoln County Tourism coalition is printing a new brochure.  It will cost $90 for the library to be included. Nancy presented a resolution to change the residency requirement of board members using the eastern 2/3 of Lincoln County. Game Day will be Wednesday, March 18 from 2-5pm during spring break. Fliers will be distributed at the schools and the community. Another one of the light fixtures in the addition has a bad ballast and RT has ordered a replacement. Nancy would like to ask the FLCL to finance a printer for the microfilm reader.

Anne moved to approve the bills.  Karen seconded the motion.  The motion carried.  Anne moved to approve the following resolution: 
Whereas the Lincoln Carnegie Library has a large percentage of patrons that reside outside of the city limits, the library board, hereby, passed the following resolution:  “All members appointed to the library board shall be residents of the City of Lincoln or of the following townships in Lincoln County:  Salt Creek, Logan, Colorado, Madison, Scott, Beaver, Elk Horn, Franklin, Battle Creek, Marion, Indiana and Valley.  The library board may have no more than 1 member at one time living outside the City of Lincoln.
Lynne seconded the motion.  The motion carried.  Terry volunteered to present the resolution to the Lincoln City Council at the April meeting.
Lynne moved to participate in the new tourism brochure with an updated picture for $90.  Terry seconded the motion.  The motion carried.
Jerry moved to adjourn.  Karen seconded the motion.  The meeting was adjourned.  The next meeting will be Tuesday, April 14, at 5pm.
Respectfully submitted,

Lynne Metz, secretary